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| Jobs27 | South Africa Jobs 2019 |
New Job Opportunities at UNDP - South Africa, 2019
Agency UN Women
Title Operations Manager
Job ID 25434
Practice Area - Job Family
Women's Empowerment - OPERATIONS
Vacancy End Date (Midnight New York, USA) 30/08/2019
Duty Station Pretoria, South Africa
Education
& Work Experience G-Bachelor's Level Degree - 7 year(s) experience,
I-Master's Level Degree - 5 year(s) experience
Languages English
Grade NOC
Vacancy Type FTA Local
Posting Type External
Bureau Africa
Contract Duration 1 Year with possibility for extension
Open to South African Nationals only
Recommended:
Background
UN
Women, grounded in the vision of equality enshrined in the Charter of
the United Nations, works for the elimination of discrimination against
women and girls; the empowerment of women; and the achievement of
equality between women and men as partners and beneficiaries of
development, human rights, humanitarian action and peace and security.
Reporting
to the Country Representative the Operations Manager in the South
Africa Multi-Country Office serves as a member of the senior management
team, with oversight responsibilities for all aspects of the MCO
operations, this includes strategic financial and human resources
management, efficient procurement and logistical services, security
management, ICT and common services consistent with UN Women rules and
regulations. The Operations Manager additionally serves as a key advisor
to the Country Representative on matters of organizational integrity
with the aim of ensuring: (i) compliance with UN Women policies and
regulations; (ii) effective systems to support programme delivery and
growth; (iii) accountability to organizational values and principles;
and (iv) an enabling workplace environment in which staff potential is
maximized.
The Operations Manager leads and guides the Multi
Country Office Operations Team and fosters collaboration within the
team, with programme staff and with other UN Agencies and a
client-oriented approach. The Operations Manager works in close
collaboration with programme teams in the office, providing close
guidance to programme staff who perform adjunct operations functions,
ensuring that such staff are knowledgeable of rules and procedures
governing programme finances, donor reporting, and personnel. She/he
also works in collaboration with operations staff in other UN Agencies,
UN Women Regional Office and HQ staff and Government officials to
successfully deliver operations services.
Duties and Responsibilities
Manage the operations in the Multi Country Office
Serve as a member of the Senior Management team and provide advice and
support to the Country Representative on operational issues;
Develop the annual workplan for the Operations Team and oversee its implementation and monitoring;
Participate in review meetings and assess the managerial and
operational capacities of implementing partners in collaboration with
the programme and technical team;
Manage business process mapping
and establish internal standard operating procedures in all areas of the
Operations Team’s functions;
Manage the implementation of
corporate, budget, financial, procurement, and HR policies and systems
and ensure adequate training of staff and project personnel on these
issues;
Ensure a continuous and up-to-date flow of information between the MCO and RO and HQ;
Oversee all operations activities, including finance, human resources,
procurement, transport, IT, security, administration and ensure they
follow UN Women rules, regulations, policies and procedures;
Manage
staff in Operations Team: Finalize performance plans and evaluation
standards; conduct performance assessments, provide feedback and
coaching.
Oversee planning, expenditure tracking and auditing of financial resources
Ensure strategic and efficient management of office and programme financial resources;
Exercise proper financial controls;
Report locally and to HQ on established structures; seek advice from RO when deviations may be necessary;
Review and take corrective action as appropriate on audit findings;
Perform Manager Level 2 role in ATLAS for voucher and Purchase Order (PO) approvals;
Ensure the MCO‘s compliance with Internal Control Framework, Delegation of Authority and segregation of duties and responsibilities.
Oversee/Provide Human Resources services to the Multi Country Office
Oversee recruitment processes; liaise with the RO/HQ and service providers as necessary;
Oversee contracts; advise on appropriate contract modalities.
Oversee procurement processes
Manage the provision of goods and services for the MCO and projects following established corporate procedures regarding sub-contract review and awarding of contracts, evaluate for cost effectiveness and manage the negotiations in connection with eventual agreements;
Manage the preparation of procurement plans in the MCO;
Participate/chair in local Procurement Review Committees (PRC);
Manage MCO’s assets and liabilities and ensure proper inventory control.
Oversee information and communications technology (ICT) management
Oversee the implementation of ICT systems;
Ensure staff have access to ATLAS functionality for improved business results and improved client services;
Mange maintenance of a secure, reliable infrastructure environment for ICT and adequate planning for disasters and recoveries.
Serve as the focal point for security issues and ensure safety and security of staff
Brief supervisor and staff on security matters and disseminate relevant information as advised by UNDSS, brief UN Women visitors on security;
Ensure full compliance with MOSS and MORSS procedures on security of staff and office premises;
Ensure that personnel request appropriate security clearance for travel;
Liaise with HQ-based Security Advisor or his/her designated staff member on all security matters;
Develop and maintain Business Continuity Plan.
Participate in inter-agency activities
Represent UN Women in inter-agency meetings and working groups on operations issues to ensure UN Women’s interests are reflected in common system activities related to common services and premises, cost recovery and cost sharing arrangements, privileges and immunities, entitlements and salary surveys, security etc.;
Liaise with UNDP and other UN agencies on operational issues, activities, and collaboration.
Contribute to knowledge sharing between the MCO and RO
Ensure knowledge is shared and adequately applied between the MCOs and RO in the region.
Competencies
Core Values:
Respect for Diversity
Integrity
Professionalism
Core Competencies:
Awareness and Sensitivity Regarding Gender Issues
Accountability
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example
Functional Competencies
Strong knowledge of operation, finance, procurement, human resources, ICT, and security systems and processes, particularly in the UN system is an asset;
Ability to provide advice and support;
Ability to lead formulation and monitoring of management projects;
Ability to handle confidential information
Good negotiating skills
Strong IT skills.
Read Also:
NEW JOBS OPPORTUNITIES 2019 (550+ POSTS)Required Skills and Experience
Education and certification:
Master’s degree or equivalent in Business Administration, Public Administration, Finance, HR, or related field is required.
A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
Experience:
At least 5 years of progressively responsible experience at the national or international level, in office management, operations or finance;
Experience in leading a team;
Experience in working in a computer environment using multiple office software packages, experience in handling of web based management systems and ERP systems, preferably PeopleSoft;
Experience of accrual accounting, IPSAS or IFRS is highly desirable;
Professional background in programming/ projects management is desirable.
Language Requirements:
Fluency in English is required
Knowledge of the other UN official working language is an asset.
Disclaimer
UN WOMEN is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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